A dashboard that runs your week
Lease endings, break options, rent reviews and fees due — flagged well before the date, for the whole team.
Proprietary Database — by Dopara
A proprietary database, built for your firm.
Your companies, assets, agreements and figures in one secure place your whole team can trust, with every key date on screen before it bites. We design it around how your firm works, build it, load your data and run it for you.
This page shows one we built — a Proprietary Database running a UK firm’s whole property portfolio today.
The problem it solves
Your firm, out of spreadsheets.
Most firms run on a stack of spreadsheets — one for the companies, one for the money, another for the dates, and a lot of detail sitting in people’s inboxes. It works until someone’s off, a version goes stale, or a date that costs real money slips past. A proprietary database puts all of it in one place your whole team can trust.
- Every company, asset and agreement in one searchable place
- Figures tracked year on year, next to the record they belong to
- A full contact history, so nothing important lives in one inbox
- Secure sign-in with roles — your data stays yours
The one we built
A tour of one we built.
This is a real build, not a mock-up — a proprietary database we made for a UK commercial-property firm, in daily use today. Step through the screens your team would live in. Every name and figure below is invented for this walkthrough.
A real import, recorded in the product — demo data, not client data.
Companies
42
Assets
68
Rent roll
£4.8m
Income12 mo
Key dates
- Break — Unit 4B, Kingsgate14 days
- Rent review — Meadow Court6 wks
- EPC expiry — Riverside 33Q4
| Company | Asset | Agreement end | Rent p.a. |
|---|---|---|---|
| Northgate Holdings Ltd | Unit 4B, Kingsgate Break soon | Mar 2027 | £84,000 |
| Meadow Court Estates | Meadow Court | Sep 2029 | £52,500 |
| Riverside Logistics Ltd | Bay 2, Riverside 33 | Dec 2031 | £128,000 |
| Alderman & Co | Unit 12, Kingsgate Review due | Jun 2028 | £41,200 |
| Selby Trades Ltd | Unit 7, Canalside | Nov 2030 | £36,750 |
Open any record for its agreements, documents, financials and full contact history.
Key dates
- Break option — Unit 4B, Kingsgate14 days
- Rent review — Alderman & Co, Unit 1221 days
- Lease expiry — Meadow Court6 wks
- EPC expiry — Riverside 339 wks
- Insurance renewal — CanalsideQ4
- Covenant test — Northgate facilityQ1
Every break, expiry, review and renewal flagged before it bites — the whole firm sees the same list.
5 assets · UK
- Owned
- Under offer
- Void
Documents on the record
- Head lease — Unit 4B, KingsgatePDF
- EPC certificate — Riverside 33PDF
- Rent review memo — Meadow CourtDOCX
- Guarantee — Alderman & CoPDF
- Insurance schedule — CanalsidePDF
Head leases, EPCs and guarantees kept on the record — private, opened via a secure link.
Rent roll
£4.8m
Occupancy
96%
WAULT
6.4 yrs
Reversion
+8%
Sector splitby rent
- Industrial 46%
- Office 28%
- Retail 18%
- Leisure 8%
Investor summary
Export
Across 42 companies and 68 assets the portfolio carries £4.8m of passing rent at 96% occupancy, with a 6.4-year WAULT. Income is well spread by lease expiry, the largest cluster falling in 2029. Passing rent sits about 8% below ERV, led by three under-rented industrial units at Kingsgate and Riverside. The single void at Meadow Court is under offer.
WAULT, income by lease expiry and reversionary potential — the numbers investors ask for, in a click.
Straight from the product
Four screens from the live system, exactly as a team sees them. Every name and figure is demo data.
Demo data
The dashboard
The whole portfolio’s numbers and the dates that matter, the moment your team signs in.
Demo data
The portfolio map
Every property pinned and coloured your way — open a pin for the unit, the rent and the company behind it.
Demo data
Documents on the record
Head leases, EPCs and guarantees kept where they belong — on the company and the property.
Demo data
The investor summary
The numbers investors ask for, generated from the records in a click.
What’s inside
Everything a firm keeps in spreadsheets, in one place.
The example on this page shows the shape — records, agreements, key dates, documents, a map and summaries. Yours is built around your own records and your own workflows.
Records for every company & asset
Contacts, notes and a full contact history kept on the record — so nothing important lives in one inbox.
Agreements & key dates
Every lease with its start, break, expiry and rent-review dates, on screen before they bite.
Financials, tracked year on year
Rent and the figures you watch, recorded against each company and asset — so the trend is a glance, not a dig through old files.
Documents on the record
Head leases, EPCs and guarantees on the company and the property — kept private, opened via a secure link.
A UK map, and instant summaries
Every property pinned, coloured and iconed your way — plus investor-ready summaries generated in a click.
Your branding, your team’s logins
It looks like your firm’s own system, because it is. Invite as many users as you need, set admin, editor or viewer roles, and remove leavers yourself.
Your spreadsheets, loaded for you
Send the sheets you keep now and we clean, match and load them. Excel import and export are built in — the data stays yours.
Getting yours
From spreadsheets to live in four steps.
We move your data across for you — you don’t have to retype a thing.
- 01Understand how your firm works. Fill in the short form or book a call — what you keep records of, the dates that catch you out, and the spreadsheets it all lives in today.
- 02Design the database around it. You get a plain-English scope of exactly what your build includes for the £7,000, before you commit anything.
- 03Build it and load the spreadsheets you already keep. Built around your workflows, under your branding. Send the sheets you keep now and we clean them, match the records up, and bring them in.
- 04Go live — hosted, backed up and supported. Your team signs in and works. We host it, secure it and back it up for £100 a month, with small changes included.
Pricing
What yours costs.
One price. No tiers, no per-seat charges, no surprises — you know the whole cost before we start.
Quoted in dollars at the same price as sterling. Scoped and agreed in writing before anything is paid.
Build & run
Your proprietary database
£7,000 the build
Then £100 a month to run — hosting, backups, security, support and small changes. Larger new features are quoted before we build them.
- Designed around how your firm actually works
- Your records, agreements, key dates, documents, map and summaries
- Your branding, your domain, your team’s logins — as many users as you need
- We load the spreadsheets you already keep, so nothing is retyped
- £100 a month covers hosting, backups, security, support and small changes
- Larger new features quoted before we build them
The scope is agreed in writing before you pay anything. Start with a conversation.
Rather buy off the shelf?
The same engine ships as a product — TenureBook. The same book, ready-made for property portfolios, with no build. Priced per firm.
More from Dopara: bespoke systems · websites · all of Dopara
Questions
Common questions.
What does £7,000 cover?
Designing the database around how your firm works, building it, and loading your existing data. The £100 a month then covers hosting, backups, security, support and small changes. Larger new features are quoted before we build them.
Is my data private?
Yes. Your firm gets its own separate database, so no other firm can see your records. And you can export everything to Excel at any time — the data stays yours.
Can I import the spreadsheets I already keep?
Yes. Send us the spreadsheets you keep now and we clean them, match the records up, and load them for you, so you don’t retype anything. There’s a built-in Excel import for later changes too.
How many users can we have?
As many as your team needs — it’s your database. You manage your own team from inside it: invite people, set admin, editor or viewer roles, and remove leavers.
Is the example on this page real?
Yes. The system in the walkthrough is a Proprietary Database we built for a UK commercial-property firm, and they run their portfolio on it today. The walkthrough data is invented.
How does a build start?
With a conversation, not a checkout. Tell us what your firm tracks, we come back with exactly what your build includes for the £7,000, and the scope is agreed in writing before you pay anything.